8 Tips for a Professional and Engaging HR Portal Demo Video

By Andrew Davies

How to make the most out of your next portal demo video project, whether you’re hiring an outside vendor or doing it yourself.

Creating an effective HR portal demo video is crucial for ensuring that your employees can make the most of this valuable resource. By following these tips, you can ensure that your demo video is engaging, informative, and easy to understand, making it an effective tool for introducing employees to your HR portal and its features.

1. Create a Script

Even if your presenter is familiar with the software, writing out what they have to say helps keep the narrator’s flow of thought organized and ensures that the content is as concise as possible. This can help reduce gaps and dead air, which can make the final product more engaging and professional. Additionally, using a script can make it easier to rehearse and practice before recording, which can help the host feel more confident and prepared.

2. Start with an Overview of the HR Portal

Before getting into the nitty-gritty of each menu and feature, you should provide a high-level overview of the HR portal and its purpose. Explain why the portal was created and what benefits it offers to employees. This will help set the stage for the rest of the demo and give your audience a clear understanding of what to expect.

3. Use Clear, Concise Language

When thinking of how to introduce the various features of the HR portal, use clear, concise language that is easy to understand. Avoid using technical jargon or industry-specific terms that your audience may not be familiar with. Remember this is supposed to help familiarize employees with a software product so talk to them like a knowledgeable friend, not a cold, stiff HR bot.

4. Use a Good Mic (or Software)

Poor audio quality can add friction to the learning process and cause viewers to tune out the content. On the other hand, good sound quality can greatly enhance the overall watching experience. You might be surprised at just how much of a difference the microphone makes. Investing in a high-quality microphone can go a long way in ensuring that your demo videos are engaging and effective at communicating your message. But if a good studio mic isn’t in the budget, then you should try one of the ever-increasing number of audio “polishing” tools available. Adobe has its Adobe podcast solution that can refine voice-overs by removing background noise and sharpening the audio quality, all using the magic of AI.

5. Add Interest and Focus Attention

To keep your viewers engaged during your portal demo, try to avoid long stretches of time on a single screenshot. Instead, add some movement to the screen by using on-screen animations or camera movement. This can help break up the monotony and make the content more enjoyable for viewers. Some screen-capture software, like Bandicam, even lets you add zooms to certain areas of the screen for emphasis. If your software doesn’t have this feature, you can always add zooms, highlights, and labels in the edit.

6. Add Some Music

Videos are not only about visuals but also about audio. The right music can set the tone for the video and elevate the production value, making it more memorable for the employee. In an HR portal demo video, music doesn’t have to be present throughout the entire length of the video, but it could be used in the introduction and outro, or to indicate changes in topic. The good news is that there are many stock music track libraries, such as Audiojungle and Premiumbeat, that offer decent-quality music at an affordable price. This means you can add high-quality music to their demo video without breaking the bank.

7. Keep it Short and Sweet

No one wants to sit through a long, boring demo video. Keep your demo to the point and focus on the most important features of the HR portal. If you have a lot more information that can be covered in three to five minutes, then consider breaking your demo up into shorter, more digestible segments and releasing the demo as a collection of videos

8. Provide Resources for Further Learning

At the end of your demo, provide your audience with resources for further learning. This might include a link to a user guide or training materials or information on how they can get help if they have questions or run into issues.

By following these tips, you can create an effective HR portal demo video that will help your employees make the most of this valuable resource.